Section 3. Leaves of absence shall be granted to University
personnel in accordance with provisions stated in Executive Orders, public laws,
civil service regulations, and policies adopted by the Board. Leaves of absence
shall be granted in the following categories: academic, annual, sick, civil,
military, compensatory, maternity, special, leave without pay, and other.
Section 3-1. Academic Leave.
Full-time academic employees at the rank of instructor (or equivalent) or
above who have completed three or more consecutive years of service on the
campus may petition for academic leave for study leading to the terminal degree
or independent study and research, the object of which is to increase
professional efficiency and usefulness to the University. Adequate justification
setting forth the plans for each academic leave shall be stated, and a report of
the accomplishments under each leave granted shall be made promptly upon return
from academic leave.
Persons employed on a twelve-month basis are eligible for twelve months of
leave with three-fourths (of yearly salary) pay or six months of leave with
three-eighths (of yearly salary) pay if such persons have completed six
consecutive years of service. Persons who have completed three years of
consecutive service are eligible for leave benefits at one-half of the rate
Persons employed on a nine-month basis are eligible for nine-months of leave
with three-fourths (of the nine-months salary) pay or one-semester leave with
three-eighths (of the nine-months salary) pay, provided that such persons have
completed six consecutive years of service. Persons who have completed three
consecutive years of service are eligible for leave benefits at one-half of the
rate granted otherwise.
The Chancellor of each campus shall, after having received requests from the
chief academic officer or other administrative heads, make recommendations for
academic leave through the President to the Board.
Prior to the leave period, persons approved for leave shall be informed in
writing of the status of their fringe benefits and the conditions of their
Section 3-2. Annual Leave.
A. Annual leave is leave with pay granted to an employee for the purpose of
rehabilitation, restoration and maintenance of work efficiency, or for the
transaction of personal affairs.
B. Annual leave shall be earned by full-time and part-time academic staff
members and by unclassified employees who are on fiscal year appointments. The
accumulation of annual leave days shall be in accordance with regulations or
policies approved by the Board and appropriate state statutes. The President
shall issue a memorandum setting forth these provisions.
Classified personnel earn annual leave in accordance with State Civil Service
Section 3-3. Sick Leave.
A. Sick leave is leave with pay granted an employee who is suffering a
disability which prevents performing usual duties and responsibilities or who
requires medical, dental, or optical consultation or treatment.
B. Sick leave shall be granted each regular employee in accordance with
policies approved by the Board, relevant State statutes or Civil Service
regulations, whichever are applicable. Such regulations and policies shall be
issued by memorandum from the President.
Section 3-4. Civil Leave.
An employee shall be granted leave with pay when required to serve jury duty
or subpoenaed by any court.
Section 3-5. Military Leave.
An employee who is ordered to active duty with any branch of the armed
forces, including the National Guard, for periods not to exceed fifteen (15)
working days in one calendar year is entitled to leave of absence from the
University without loss of pay or other benefits, and when relieved from duty
shall be restored to the position held when ordered to duty. All days in excess
of fifteen working days during a calendar year shall be leave without pay,
unless covered by annual leave or compensatory leave.
Section 3-6. Compensatory Leave.
Compensatory leave is granted to classified employees only who were required
to work overtime and who are granted time off as compensation.
Section 3-7. Maternity Leave.
Sick leave, annual leave and leave without pay may be granted for maternity
leave purposes when the prenatal or postnatal condition of the employee prevents
the performance of usual duties. The limit to the use of sick or annual leave
for a postnatal condition is six (6) weeks, except cases in which the physician
certifies employees' inability to return to work.
Section 3-8. Special Leave.
An employee shall be given time off without loss of pay, annual leave or sick
a. voting in primary, general, or special election which falls on his
regularly scheduled work day, provided not more than two (2) hours of leave
shall be allowed an employee to vote in the parish where he is employed, and not
more than one (1) day to vote in a parish outside the one where he is
b. participating in a state civil service examination on a regular work day,
or taking a required examination pertinent to the examinee's state employment,
before a State Licensing Board;
c. the appointing authority determines that because of local conditions or
celebrations, it is impracticable for his employees in such locality to
Section 3-9. Leaves of Absence without
An employee may be granted leave of absence without pay for good cause.
University policy on leave without pay for academic personnel and administrative
officers shall be set forth in a memorandum from the President. State Civil
Service regulations shall apply in the case of any classified employee.
Section 3-10. Other Leave.
A. Workers Compensation Payments. When an
employee is absent from work due to disabilities for which he is entitled to
workers compensation, he may, at his option, to the extent of the amount accrued
to his credit, use sick and annual leave not to exceed the amount necessary to
receive total payments for leave and workers compensation equal to his regular
When an employee engaged in law enforcement work is disabled while in the
performance of duty of a hazardous nature, and because of such disability is
unable to perform his usual duties, his appointing authority may, with prior
approval of the Commissioner of Administration or Director of Civil Service,
grant such disabled employee leave of absence with full pay during the period of
such disability without charge against the employee's accumulated sick or annual
leave, provided such employee must pay to his department all amounts received by
him as workers compensation benefits. However, the period of such payment shall
be governed by Civil Service Rules for classified employees.
B. An employee may be given time off without loss of pay,
annual leave or sick leave when attending the funeral or burial rites of a
parent, step-parent, child, step-child, brother, step-brother, sister,
step-sister, spouse, mother-in-law, father-in-law, grand-parent, or grand-child;
provided such time off shall not exceed two (2) days on any one (1)
Section 3-11. Official Leave and Attendance Records.
The administration shall maintain official records of leaves of any kind
taken by all University personnel. Similarly, attendance records for
unclassified employees shall be maintained. The President shall issue a
memorandum of instructions to each campus administrative head for keeping such